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Damages Reimbursement
Staff Education Association Retirees VEBA
Qualified Reimbursement Request Process
Listed below you will find a series of worksheets and instructions to assist you with determining your qualified reimbursement expenses. You will also find a Qualified Reimbursement Summary Form. To submit your request for reimbursement you must complete and sign that form.
Please return the Summary Form (see below) and copies of all supporting documentation to SEARV, Three Gateway Center, Suite 1625, Pittsburgh, PA 15222.
The most common question is - What is a qualified reimbursement expense? In a simple definition it is medical expenses you incurred as a direct result of losing your OEA health care coverage. This is not an expense account. Covered expenses do not include mileage, meals, hotels, or airfare expenses. Please consider only direct medical expenses. The enclosed worksheets have been created to assist you and the excel worksheet documents will be available on the CORE of OEA web site www.coreofoea.com for your convenience.
It is important to note that the IRS has very specific rules regarding the reimbursement of medical premiums and/or expenses. Payments to reimburse a retired employee for medical premiums or other medical expenses for himself and his family are excludable from gross income if such expenses are substantiated by an independent third party such as a Doctor bill or a Medicare EOB. Second, a payment is excludable if it is for a medical expense for which the employee has not otherwise been reimbursed, or for which he has not taken a tax deduction.
Since the target implementation date for the new coverage and benefits to be provided by SEARV is July 1, 2010, expenses from the date you lost coverage through June 30, 2010 will be covered. The deadline for submitting reimbursable expenses will be August 1, 2010.
You may address your questions to John Wardell coreofoea@aol.com, Jim Prater prater2000@columbus.rr.com, or to the SEARV administrator at (866) 520-9174.
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